Service contracts, install jobs, emergency no-cool calls in July. Annual maintenance reminders, install proposals with permit and disposal lines, AI replies to your Google reviews, social posts for the spring AC tune-up special.
Start 7-day free trial $29/mo after. Cancel anytime.| Description | Qty | Rate | Amount |
|---|---|---|---|
| 3-ton AC + furnace install — labor (2 crew, 1.5 days) | 24 | $95.00 | $2,280.00 |
| Carrier 16 SEER 3-ton condenser + coil | 1 | $3,850.00 | $3,850.00 |
| 96% AFUE 60k BTU furnace | 1 | $1,925.00 | $1,925.00 |
| Refrigerant lines + linesets | 1 | $385.00 | $385.00 |
| Old equipment removal + disposal | 1 | $200.00 | $200.00 |
| Permit & inspection coordination | 1 | $185.00 | $185.00 |
Operator-typical 2026 ranges. Equipment supply costs, SEER tier, refrigerant type, and regional permit costs all move these — use as a baseline for sanity-checking quotes against, not as a price list.
| Job type | Typical range (2026) | What it covers |
|---|---|---|
| Service call (trip + diagnostic) | $95–$165 | Truck roll, 30–60 min diagnostic, no parts |
| AC tune-up (per system) | $99–$189 | Coil clean, refrigerant check, capacitor test, drain |
| Capacitor / contactor replace | $285–$485 | Common AC no-cool fix; part + 30–60 min labor |
| Refrigerant recharge (R-410A, 2 lb) | $285–$485 | Includes leak search; recapture if leak found |
| AC system replacement (3-ton, 16 SEER) | $7,200–$11,500 | Outdoor + indoor coil + lineset + permit |
| Ductless mini-split (1 head, 12k BTU) | $4,200–$6,800 | Equipment + install + lineset cover + electric |
| Heat pump conversion (3-ton) | $8,500–$14,200 | Cold-climate heat pump, backup strip heat, panel work |
HVAC has two distinct workflows — service and install — and Operaite handles both in one place. Service techs invoice at the kitchen table after each call: capacitor, contactor, refrigerant top-off, drain pan flush, whatever it was. Saved customer info, saved equipment make/model, saved unit serial — second invoice on the same house takes 60 seconds.
Install bids come out of the proposals tool. A 3-ton replacement quote includes the equipment line items, the labor, the lineset, the permit, the warranty document. Customer signs the proposal; the deposit invoice fires automatically once the unit is on order; the balance invoice generates when the system passes inspection.
Once a year, HVAC owners use the marketing audit to clean up their local SEO before the cooling-season rush. Tune-up reminders for the prior year's customers go out via the email templates feature; the AI drafts a "book your tune-up before the heat hits" mailer that doesn't read like spam.
Try Operaite free for 7 days.
Start your 7-day free trial