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AI tools for HVAC businesses.

Service contracts, install jobs, emergency no-cool calls in July. Annual maintenance reminders, install proposals with permit and disposal lines, AI replies to your Google reviews, social posts for the spring AC tune-up special.

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Sample install invoice.

Climate First HVAC
IL HVAC #055-0119 · (217) 555-0162 · service@climatefirst.com
Invoice
#INV-202605-014
Issued May 1, 2026
Due May 22, 2026
From
Climate First HVAC
1100 Service Rd Springfield, IL 62703 service@climatefirst.com
Bill to
Tom & Diane Walsh
305 Cedar St Springfield, IL 62701
DescriptionQtyRateAmount
3-ton AC + furnace install — labor (2 crew, 1.5 days)24$95.00$2,280.00
Carrier 16 SEER 3-ton condenser + coil1$3,850.00$3,850.00
96% AFUE 60k BTU furnace1$1,925.00$1,925.00
Refrigerant lines + linesets1$385.00$385.00
Old equipment removal + disposal1$200.00$200.00
Permit & inspection coordination1$185.00$185.00
Subtotal$8,825.00
Total$8,825.00
10-yr parts warranty, 2-yr labor warranty included. Permit pulled 4/30; inspection booked 5/4. Annual maintenance plan attached separately — $189/yr or first year free with this install.
Real Operaite invoice rendering · "Classic" template · download as a vector PDF

Six tools HVAC owners come back to.

📑
Install proposals
Equipment + labor + permits + maintenance plan attached. Learn more →
📄
Service-call invoices
Trip + diagnostic + labor + parts + emergency rate where applicable. Try free →
AI review replies
Reply to "Tom got us cool again on the hottest day of the year" in 12 seconds. Learn more →
📱
Seasonal promos
"Spring AC tune-up special" posts written in your voice. Learn more →
📅
Job scheduling
Service appointments + install dates + maintenance visits — one calendar. Learn more →
💰
Income tracking
Equipment markup vs labor profit by job — see what's actually making money. Learn more →

Free HVAC calculators on ProjectCalc.

Frequently asked.

Does it handle annual service contracts?
Yes — write the contract with the proposal generator, then invoice annually or per visit. Auto-recurring is on the roadmap.
Can it write seasonal promotion content?
Yes — the social media AI is great for "tune-up your AC before summer" posts in your voice.
What about emergency dispatch invoicing?
Trip charge + diagnostic + labor + materials + emergency surcharge as separate line items.
Does it integrate with ServiceTitan or Housecall Pro?
No direct integrations. Operaite is best for HVAC owners who haven't scaled to ServiceTitan ($300–$500+/mo per seat).

Cool your customers. Heat your reviews.

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