Multi-unit maintenance invoicing. Per-property tracking. Recurring monthly management fees. Coordinating sub-contractors across 5, 10, 50 doors. Operaite is the back-office layer that fits between your tenant portal and your accountant — without paying Buildium or AppFolio prices.
Start 7-day free trial $29/mo after. Cancel anytime.| Description | Qty | Rate | Amount |
|---|---|---|---|
| Unit 1A — kitchen faucet replacement (Moen) | 1 | $145.00 | $145.00 |
| Unit 2B — garbage disposal install (1/2 HP) | 1 | $185.00 | $185.00 |
| Unit 3C — HVAC filter swap (annual) all 6 units | 6 | $22.00 | $132.00 |
| Unit 4A — interior door rehang + paint touch-up | 1 | $215.00 | $215.00 |
| Common area — exterior light bulb replacement (8 fixtures) | 8 | $28.00 | $224.00 |
| Monthly management fee (8% of $4,950 rents) | 1 | $396.00 | $396.00 |
Industry-typical 2026 fee structures. Management fees vary widely by market and unit count; maintenance pass-through is universal.
| Service | Typical range (2026) | Notes |
|---|---|---|
| Monthly management fee (residential) | 8-12% of rents collected | Or $75-$150 per unit per month flat |
| Lease-up / placement fee | 50-100% of one month’s rent | Marketing, showing, screening, lease signing |
| Lease renewal fee | $200-$500 | Or 25% of one month’s rent |
| Maintenance coordination markup | 10-20% of contractor cost | Or flat $25-$50 per work order |
| Setup / onboarding (per property) | $100-$300 | Property inspection, system setup, owner contract |
| Eviction handling fee | $200-$500 | Plus legal fees pass-through |
| Inspection fee (periodic) | $75-$150 per visit | Quarterly or annual; sometimes included |
| Vacancy fee (when unit is empty) | $0-$50/mo | Some PMs charge; many waive to keep owner happy |
Property management is a coordination business. The actual work is done by sub-contractors (plumbers, HVAC, landscapers, painters) — your job is matching the right contractor to the right unit on the right day, then making sure the owner gets a clean monthly recap with management fees folded in.
Operaite is the back-office layer. Tenants submit requests through your portal (Buildium, RentRedi, or just email). You schedule the contractor visit in Operaite’s scheduling tab. When the work’s done, you mark it complete and Operaite adds the line item to the property owner’s monthly invoice. End of month, owners get a clean breakdown showing every unit, every line item, the management fee, and the net due. ACH the deposit, send the recap, move on to next month.
The hidden win: AI review replies. PM companies live or die by online reviews from tenants. A 2-star "they took 3 days to fix my leak" stays at the top of your Google Business Profile until you reply. The AI drafts a professional, non-defensive response in 12 seconds that signals to future tenants (and Google’s algorithm) that you’re actively managing the business. Compounds over years.
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